For every businessman it is important to handle certain information with discretion and confidentiality. In this way, an excellent level of trust is maintained with customers and suppliers, the reputation of the company or brand is protected, and compliance with legal responsibilities is ensured.

Confidentiality   has been defined by the  International Organization for Standardization  (ISO) in the  ISO/IEC 27002 standard  as “ensuring that information is accessible only to those authorized to have access.”

The threat of information security is a cause for concern that affects the  digital level  and also has an impact on the handling of  printed documents . However, there are procedures and techniques that can help secure confidential information.

First, try  to educate your employees  about the importance of maintaining the confidentiality of certain types of information. This way you will ensure that they handle the information prudently.

Second,  provide the  right office tools and supplies to keep data secure, such as lockable desks, files or office furniture, small safes, or doors and windows with secure locks.

Furthermore, you must keep in mind that there is certain information that must be handled privately and therefore it is important to have a  protocol  or rules for access to special places.

Another recommended solution is that you identify all the personal data that resides in your environment, something that usually happens very commonly if the company is small or family-owned. It is advisable to minimize the use, collection and retention of personal data and classify it by the  level of impact  of confidentiality.